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PRIVACY NOTICE (HOW WE USE SCHOOL WORKFORCE INFORMATION)
We use school workforce data to:
An example of data collection purposes (Departmental Censuses) is the Education Act 1996 – this information can be found in the guide documents here.
Whilst the majority of information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with data protection legislation, we will inform you whether you are required to provide certain school workforce information to us or if you have a choice in this.
We hold school workforce data according to the Retention Schedule attached.
WHO WE SHARE THIS INFORMATION WITH
We routinely share this information with:
WHY WE SHARE SCHOOL WORKFORCE INFORMATION
We do not share information about workforce members with anyone without consent unless the law and our policies allow us to do so.
We are required to share information about our workforce members with our local authority (LA) under section 5 of the Education (Supply of Information about the School Workforce) (England) Regulations 2007 and amendments.
Department for Education (DfE)
We share personal data with the Department for Education (DfE) on a statutory basis. This data sharing underpins workforce policy monitoring, evaluation, and links to school funding / expenditure and the assessment educational attainment.
We are required to share information about our school employees with our local authority (LA) and the Department for Education (DfE) under section 5 of the Education (Supply of Information about the School Workforce) (England) Regulations 2007 and amendments.
DATA COLLECTION REQUIREMENTS
The department may share information about school employees with third parties who promote the education or well-being of children or the effective deployment of school staff in England by:
The department has robust processes in place to ensure that the confidentiality of personal data is maintained and there are stringent controls in place regarding access to it and its use. Decisions on whether DfE releases personal data to third parties are subject to a strict approval process and based on a detailed assessment of:
To be granted access to school workforce information, organisations must comply with its strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.
For more information about the department’s data sharing process, please visit this link.
To contact the department: Visit their website here.
REQUESTING ACCESS TO YOUR PERSONAL DATA
Under data protection legislation, you have the right to request access to information about you that we hold. To make a request for your personal information, contact Caroline Harper, School Business Manager or Ruth Hawker, Data Protection Officer
You also have the right to:
If you have a concern about the way we are collecting or using your personal data, we ask that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office here.
If you would like to discuss anything in this privacy notice, please contact:
Caroline Harper, School Business Manager or Ruth Hawker, Data Protection Officer